9.4 Payment Execution

  • The Payments Execution section is used only by administrators with the capability to carry out approved payments

  • Navigate by the left Sidebar Menu and click on the Finance > Payment Execution

  • Encompass monthly or weekly payments, ad-hoc payments, and CSV payments that have been imported through CSV files

  • Export Payment Details right top button, which enables you to export payment information for offline review or documentation. All sections have this option

Monthly/Weekly Payments

  • Monthly/Weekly Payments allows to process through the platform affiliate/IB payouts either individually (one by one) or in bulk by uploading a CSV file

  • Used the Filter section to handle payments by:

    • Period: Decide whether payments are scheduled on a monthly or weekly basis.

    • Date: Indicate which week or month you wish to filter payments for.

    • Business Unit: Sort payments according to the relevant business unit.

    • Search Employee: Find payments linked to a certain employee.

    • Search Affiliate: Look for payments associated with a certain affiliate

  • Refresh Rows icon lets you reset the filters.

  • Download all payments still pending icon lets you download all of the payments that are still pending execution.

  • Warring advertising (red triangle) icon provides statistics on incomplete payment cycles. And by pressing again you can hide it.

  • The list of monthly/weekly scheduled payments (approved by Commission Approvals section) specifies:

    • Payment Type: States the type of payment (e.g., Regular Payment).

    • Affiliate ID and Name: Who is set to receive the payment.

    • Created On: This indicates the date and time when the payment was initiated.

    • Status: Reflects the current status of the payment (e.g., Executed)

    • Amount: Specifies the total sum in a certain currency

    • Period: This outlines the payment schedule (e.g., Monthly)

    • Invoice: Includes details related to the associated invoice

    • Reference: This displays a blank space for you to enter the references

    • Comments: There is an empty space here for you to add notes

  • Find listed all payments already approved on the Commission Approvals section. Use the left checkbox to select the desired payment:

    • If the selected payment is a Payment pending for execution will be in white

    • If the Execute Payment button (at the bottom) is generated on the selected payment, the row will be changed to green

    • If the Cancel Payments button (at the bottom) is generated on the selected payment, the row will be changed to red

  • Click on a desired affiliate, and the Affiliate Interface will popup with several details pertinent to the chosen affiliate balance.

  • Actions tab detailed the historical actions and notes related with the specified payment

AdHoc Payments (Payouts on a no regular basis)

  • AdHoc Payments refers to payments out of cycle transactions:

    • Credit Adjustment: Adds funds to an affiliate’s balance.

    • Manual Payment: Immediate payment, bypassing normal execution

  • The section list the AdHoc Payments with details as:

    • Payment Type: Type of payment for AdHoc payment

    • Affiliate ID and Name: Who is receiving the payment

    • Created On: Indicated date the payment is created on

    • Status: Denotes the present state of the payment (e.g., PendingExecution)

    • Amount: The whole sum that needs to be paid

    • Period: Shows whether the payment is associated with a certain time frame

    • Invoice: All relevant invoice data

    • Reference: Payment tracking transaction references

    • Comments: Extra information or background information

  • Find listed all payments already approved with the status Pending of Execution

Import from CSV

  • Administrators can use a CSV file to import payment records in this section

  • Select a Time Frame for the payments to be imported (e.g., Monthly)

  • Choose File to select the corresponding CSV file with the payment information

  • Once uploaded, click on Process File to process them for execution

  • In order for a CSV file to be valid, it needs to contain these fields:

    • Affiliate ID

    • Amount

    • Accounting Date (YYYY-MM-DD)

    • Execution Date (YYYY-MM-DD)

    • Reference

    • Comment

Payment Method

  • Follow the step-by-step instructions in section 5 of Payments Methods to overview the available options.Is possible to integrate with Payment solutions to automate it

Previous9.3 Payments Final Approval

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