9.4 Payment Execution

• The Payments Execution section is used only by administrators with the capability to carry out approved payments

• Navigate by the left Sidebar Menu and click on the Finance > Payment Execution

• Encompass monthly or weekly payments, ad-hoc payments, and CSV payments that have been imported through CSV files

• Export Payment Details right top button, which enables you to export payment information for offline review or documentation. All sections have this option

Monthly/Weekly Payments

• Monthly/Weekly Payments allows to process through the platform affiliate/IB payouts either individually (one by one) or in bulk by uploading a CSV file

• Used the Filter section to handle payments by:

  • Period: Decide whether payments are scheduled on a monthly or weekly basis.

  • Date: Indicate which week or month you wish to filter payments for.

  • Business Unit: Sort payments according to the relevant business unit.

  • Search Employee: Find payments linked to a certain employee.

  • Search Affiliate: Look for payments associated with a certain affiliate

• Refresh Rows icon lets you reset the filters.

• Download all payments still pending icon lets you download all of the payments that are still pending execution.

• Warring advertising (red triangle) icon provides statistics on incomplete payment cycles. And by pressing again you can hide it.

  
• The list of monthly/weekly scheduled payments (approved by Commission Approvals section) specifies:

  • Payment Type: States the type of payment (e.g., Regular Payment).

  • Affiliate ID and Name: Who is set to receive the payment.

  • Created On: This indicates the date and time when the payment was initiated.

  • Status: Reflects the current status of the payment (e.g., Executed)

  • Amount: Specifies the total sum in a certain currency

  • Period: This outlines the payment schedule (e.g., Monthly)

  • Invoice: Includes details related to the associated invoice

  • Reference: This displays a blank space for you to enter the references

  • Comments: There is an empty space here for you to add notes

  
• Find listed all payments already approved on the Commission Approvals section. Use the left checkbox to select the desired payment:

  • If the selected payment is a Payment pending for execution will be in white

  • If the Execute Payment button (at the bottom) is generated on the selected payment, the row will be changed to green

  • If the Cancel Payments button (at the bottom) is generated on the selected payment, the row will be changed to red

• Click on a desired affiliate, and the Affiliate Interface will popup with several details pertinent to the chosen affiliate balance.

• Actions tab detailed the historical actions and notes related with the specified payment

• Find the description of the other tabs of the affiliate balance, here in section 9.2 Affiliate Interface Management

AdHoc Payments (Payouts on a no regular basis)

• AdHoc Payments refers to payments out of cycle transactions:

  • Credit Adjustment: Adds funds to an affiliate’s balance.

  • Manual Payment: Immediate payment, bypassing normal execution

• The section list the AdHoc Payments with details as:

  • Payment Type: Type of payment for AdHoc payment

  • Affiliate ID and Name: Who is receiving the payment

  • Created On: Indicated date the payment is created on

  • Status: Denotes the present state of the payment (e.g., PendingExecution)

  • Amount: The whole sum that needs to be paid

  • Period: Shows whether the payment is associated with a certain time frame

  • Invoice: All relevant invoice data

  • Reference: Payment tracking transaction references

  • Comments: Extra information or background information

• Find listed all payments already approved with the status Pending of Execution

Import from CSV

• Administrators can use a CSV file to import payment records in this section

• Select a Time Frame for the payments to be imported (e.g., Monthly)

• Choose File to select the corresponding CSV file with the payment information

• Once uploaded, click on Process File to process them for execution

• In order for a CSV file to be valid, it needs to contain these fields:

  • Affiliate ID

  • Amount

  • Accounting Date (YYYY-MM-DD)

  • Execution Date (YYYY-MM-DD)

  • Reference

  • Comment

Payment Method

• Follow the step-by-step instructions in section 5 of Payments Methods to overview the available options.Is possible to integrate with Payment solutions to automate it