> For the complete documentation index, see [llms.txt](https://track360.gitbook.io/track360/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://track360.gitbook.io/track360/section-9-finance-and-payouts/editor/9.1-transactions.md).
# 9.1 Transactions
### **Manage Transactions**
* Use **Balance Transactions** to view and manage all financial records related to affiliates/IBs, including such as commissions earned by affiliates or sub-affiliates, payments made, manual adjustments
* Navigate by the **left Sidebar Menu** and click on the **Finance > Transactions**
* Use the drill-down optional box to select the **Period** between: Daily, Weekly and Monthly
* Use **Export to xlsx** to download the transactions listed
* Find and **Filter Transactions** button by:
* **Status** sorting by the status of the transaction (e.g., Executed, Rejected).
* **Transaction Type** deciding on the sort of transaction (e.g., commission or payment).
* **Affiliate IDs** entering the ID to search for a particular affiliate.
* **Created From / To**, selecting a specific date a transaction has been made from / to.
* **Executed From / To**, choosing a particular date a transaction has been executed from / to.
* **Accounting From / To**, picking a certain date a transaction has been accounting from / to.
* Use the **Clear or Reset filters** button in case you want to reset filters to default.
* Use the **Apply filters** button to search with the desired filters.
* The **Balance Transaction list** results:
* **Id**: A unique transaction identification number.
* **Type**: The type of transaction (e.g., commission).
* **Commission Type**: Indicates the type of commission, if any.
* **Period Type**: Indicates the type of period (Monthly, for example).
* **Created On**: The date on which the transaction was made.
* **Accounting Date**: The transaction's accounting date.
* **Status**: The transaction's present state (e.g., Executed, Pending).
* **Executed On**: The specific day on which the transaction was executed on.
* **Affiliate ID**: The affiliate's ID associated with the transaction.
* **Amount**: The entire sum of the transaction.
* **Affiliate Risk Level**: The affiliate's assigned risk level, (e.g., LowRisk).
* **Affiliate Trust Level** : The affiliate's assigned level of trust (e.g., Trusted).
* **Actions**: Among the available actions you can do on a transaction is the possibility to **Cancel** a desired one by row
{% hint style="info" %}
For more details on managing cancellation of payments, go into Balance Transaction section in[ Cancel an existing payments](#cancel-an-existing-payments)
{% endhint %}
{% hint style="info" %}
See the transaction's comprehensive notes. With the details of the date under Created On, from who under Created By and the Note.
{% endhint %}
* On the Balance Transaction List, Use on the desired balance the **Editor** (Pen Icon) to change either the **accounting date** or the **executed date** of the transaction
### **Create a New Balance Transaction**
* Select the **Create new Transaction** button on the top right corner. A popup window will appear:
* **Prepayment** tab, to create a prepayment to an affiliate:
* **Search Affiliate**, to select the affiliate you want to make the transaction on
* **Amount** of the prepayment
* **Due Date**, to indicate when the payment is due
* **Accounting Date**, to set the date on which the payment was accounted
* **Comment**, with any pertinent information
* **Adjustment Debit** tab, will adjust the balance. Use it to create an adjustment debit transaction made to an affiliate:
* **Search Affiliate**, to select the affiliate you want to process the adjustment debit.
* **Amount** of the transaction
* **Commission Type**, to indicate the type of commission impacted by debit (e.g., Affiliate Commission)
* **Accounting Date**, to set the date on which the debit adjustment was processed
* **Comment**, with any pertinent information
* **Adjustment Credit** tab, to create an adjustment credit transaction made to an affiliate:
* **Search Affiliate**, to select the affiliate you want to process the adjustment credit.
* **Amount** of the transaction
* **Commission Type**, to indicate the type of commission impacted by credit (e.g., Markup Commission)
* **Accounting Date**, to set the date on which the credit adjustment was processed
* **Comment**, with any pertinent information
* All transactions consisting of **Prepayment, Adjustment Debit or Credit** will only be executed at the AdHoc payments section. This section can be found in the Finance tool , under the Payment Execution category
### **Cancel an existing payments**
* Once a Prepayment is created (go to [Create New Transaction](#create-a-new-balance-transaction) for the explanation), it will ll appear in the list as a new row with the **status PendingExecution**
* To execute the payment, navigate into **Payments Execution > Ad Hoc Payments**
* **Filter date** by the Accounting date that the prepayment was created
* Check de Prepayment desired to execute
* Select the row of the desired prepayment and click **Execute**
* Once executed, the payment will update to **Executed status**.
* The row will be highlighted in green.
* On Finance > Transactions, the corresponding balance row will now display the status as Executed, and the Cancel button will be available.
* Navigate into **Finance > Management**
* Click **Cancel** and a popup window will show up to complete the required details
* Set the **Accounting Date** with the specific date to account for the cancellation
* **Money Return Date** Indicating when the funds are expected to return
* **Transaction Reference** if you want to add a reference
* **Comment** in order to leave a comment about the request
* A new row will appear with the **type CanceledPayment**
* You will have the cancellation displayed in view details as a new action
* You can search for the specific cancellation payment created with the new id transaction
---
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